What is EDI and how does it work? Your questions, answered.

How EDI Works

Electronic Data Interchange (EDI) is an electronic communication method which allows Trading Partners to exchange business documents, such as purchase orders and invoices, with suppliers and manufacturers. These transaction sets are structured documents containing data segments and elements utilizing agreed message standards and versions. The documents are traded all over the world using public communication networks called VANS or through direct connections between the two parties.

Once these documents are sorted through the VAN, the data is then sent to the appropriate mailbox. A translator retrieves the “mail” and maps the data into the appropriate format, enabling it to be easily read through the recipient’s software.

Phew! Sounds easy, doesn’t it?

The world of EDI gets more complicated when integrating with an ERP system as additional ERP requirements come into play. This is where MAPADOC makes your trading world much, much simpler and seamlessly integrated.

Standardized Platforms vs. MAPADOC

MAPADOC competitors use standardized platforms that enable them to integrate to multiple ERP systems rendering them less flexible and less robust. When a company utilizes third party supply chain solutions, the inflexible platform does not always integrate which limits their ability to serve larger companies with complex needs. The standard platform is designed to meet requirements of multiple ERP systems, and as such, is not as robust and flexible as MAPADOC.

The standard platform used by competitors also adds complexity into the process by utilizing an external transaction manager requiring the user to open a separate program to perform daily EDI processing. Users must learn another program with a different workflow lengthening the learning curve and introducing the potential for error.

The MAPADOC Difference

MAPADOC is the only EDI solution written in the same coding language as your ERP and embedded directly into your ERP workflow. Because MAPADOC is part of the ERP and follows the exact same workflow process, it shortens the learning curve, eliminates the need to open multiple solutions to accomplish daily EDI tasks and saves time and money by reducing the number of errors introduced during the business process. With its robust cross reference capabilities, MAPADOC seamlessly validates multiple points of information passed through your EDI documents to ensure it meets your ERP requirements. MAPADOC uses the ERP business logic to bring documents in which guarantees the incoming documents conform to the ERP accounting standards. See for yourself how seamless the MAPADOC ERP integration is for Sage 100, Sage 500, Sage X3, and Acumatica:

MAPADOC for Sage 100

Figure 1: MAPADOC for Sage 100




Figure 2: MAPADOC for Sage 500





MAPADOC for Sage X3

Figure 3: MAPADOC for Sage X3





MAPADOC for Acumatica

Figure 4: MAPADOC for Acumatica





















MAPADOC can map information from EDI documents into specific fields in the ERP, allowing each company to follow their unique business process instead of being forced into a generic process. MAPADOC’s key differentiator is the EDI and ERP knowledge of the expert support team. All of the consultants and HelpDesk analysts come from EDI positions where they actually used MAPADOC within their ERP system. They bring many years of EDI, ERP and business process knowledge with the goal of making EDI easy. We have multiple consultants supporting each ERP which means you never have to wait if someone is out of the office or on vacation.

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