There is a new release for MAPADOC version 4.30 (4.30.22) & 4.40 (4.40.08). This release includes the following changes/fixes/additions:
04/20/2011 - NEW MAPADOC Help
All MAPADOC screens have been updated to include a help button. When the Help button is pressed the section of MAPADOC Help pertaining to the current screen will be displayed. Note a new MAPADOC Help installation is required for each workstation.
04/19/2011 - 940 Out: Warehouse Ship Order Setup - NEW Allow Kit Component Lines option
This option has been modified to add a new Allow Kit Component Lines options. If this option is selected kit component lines will be sent on the outbound 940.
03/25/2011 - MAPADOC Options - NEW Only Receive Docs into Current Company option
This option has been modified to add a new Only Receive Docs into Current Company feature. If this option is selected the Receive Inbound EDI process will only receive transactions into the current company.
03/02/2011 - Auto Generate Invoices from ASNs - NEW UDF population
This option has been modified to fill the following SO Invoice Header UDFS - LOAD_ID and MBOL with Load ID and Master Bill of Lading from ASN Header.
02/18/2011 - MAPADOC Options - NEW Only Create Orders with No Validation Errors option
This option has been modified to add a new option Only Create Orders with No Validation Errors. If this option is selected all orders must be validated before they can be created. If an exception is found on an order, the order will not be created until the exception is corrected and the order is revalidated.
02/14/2011 - 850 In: Create Sales Orders - NEW exception for U/M conversion mismatch
This option has been modified to report a new exception to report if the quantity ordered for an item is not divisible by the unit of measure conversion factor setup in the Item Cross Reference.
Select Routing Request Information (753) – addition of total pallets field
This option was modified to add the total pallets to the routing request file.
Label Printing – NEW PRINT_BATCH_LAB_NO field
The Label Printing process was modified to add a new counter field PRINT_BATCH_LAB_NO. This field is a running counter for all labels being printed at one time.
ASN Import from Radio Beacon – use of case weight from Radio Beacon
This option was modified to always use the case weight supplied by Radio Beacon instead of calculating weights based on the MAS inventory weight.
VICS Bill of Lading Printing – Additional fields added to detail work table
This option was modified to add the following fields to the detail work table: total items, total pallets, total volume and first sales order number. This option was also modified to fill the ship from address information from the warehouse setup if entered; otherwise, it will use the address information from company setup.
NEW Delete Range of ASNs Extended Utility
A new utility was added to MAPADOC Extended Utilities option to allow users to delete a range of ASNs from ASN Selection. The ASN and ASN Order associates will be deleted; however, the sales orders will still remain in Edit Order Package & Label Data.
MAPADOC Options – NEW Report No Exceptions during validation option
This option was modified to add the above field to give users the option to turn off the "No Exceptions" messages during validation routines.
01/11/2011 - 870 Out: Sales Order Selection - Additional Order Status Codes
This option has been modified to add the following Order Level Status Codes - DE (Deleted Order) and ID (Insufficient Info).
01/11/2011 - Shipment Type Maintenance - NEW Pallet Auto Packing feature
The Shipment Type Maintenance option has been modified to add a new "Pack Pallets using Master Pack" option that is available if auto packing by case pack in an Item Cross Reference or UPC Code Maintenance is turned on. If this new option is selected the Order Packing process will auto pack the cases as it does now and then automatically create pallets and assign cases based on the new Master Pack Quantity field added to the Item Cross Reference or UPC Code Maintenance.
12/22/2010 - Inbound & Outbound Setup Options - NEW Hyperlink fields
The inbound and outbound document setup screens have been modified to add hyperlinks next to certain fields to easily navigate to other setup screens (maps, shipment types, cross references).
12/22/2010 - Receive Inbound EDI - change to account for SDQ23 element being sent
This option has been modified to correct order splitting when the SDQ23 element is sent.
12/20/2010 - Inbound Mapping and Inbound Processing option - NEW Combine with MAS Field feature
The Inbound Mapping option and all Inbound Document Processing options have been modified to add a new feature to combine the current map line value with a previously mapped MAS field. This feature is particularly useful if trying to combine with previous segment that is sent multiple times (for example REF or N1).
12/20/2010 - Customer Shipment Packing setup - NEW Use Sales Order # as Invoice # option
This option has been modified to add the option to use the sales order number as the invoice number when creating invoices for non-ASN order processed through MAPADOC.
12/15/2010 - Inbound Mapping Wizard - change to fill in trading partner link label.
This option has been modified to properly fill the trading partner link label value for each map created.
12/14/2010 - NEW Pre-Pack Item Maintenance
A new Pre-Pack Item Maintenance option has been added to the MAPADOC Setup menu. This option allows users to assign MAS item(s) to a pre-pack number and associate the pack quantity of the item(s). In Edit Order Package & Label Data if one of the pre-pack numbers setup is entered/scanned into the Item field all MAS items associated to that pre-pack number will be automatically assigned to the case with the quantities setup.
12/09/2010 -Select Routing Request Information (753) - addition of total pallets field
This option has been modified to add the total pallets to the routing request file.
12/06/2010 -Label Printing - NEW PRINT_BATCH_LAB_NO field
The Label Printing process has been modified to add a new counter field PRINT_BATCH_LAB_NO. This field is a running counter for all labels being printed at one time.
11/29/2010 -Select Routing Request Information (753) - change to handle no ship to cross reference
This option has been modified to set the routing request control number to the supplier # +ship to code + date + counter if no ship to cross reference is entered in setup.
11/03/2010 -VICS Bill of Lading Printing - Additional fields added to detail work table
This option has been modified to add the following fields to the detail work table - total items, total pallets, total volume and first sales order number. Thisoption has also been modified to fill the ship from address information from the warehouse setup if entered, otherwise it will use the address information from company setup.
11/02/2010 – NEW Delete Range of ASNs Extended Utility
A new utility has been added to MAPADOC Extended Utilities option to allow users to delete a range of ASNs from ASN Selection. The ASN and ASN Order associates will be deleted however the sales orders will still remain in Edit Order Package& Label Data.
10/18/2010 -MAPADOC Options - NEW Report No Exceptions during validation option
This option has been modified to add the above field to give users the option to turn off the "No Exceptions" messages during validation routines.
10/06/2010 - NEW Batch Processing option in ASN Processing - A new "Enable Batch Processing" option has been added to the MAPADOC Options ASN Setups tab. If this option is selected users are able to group orders shipped through MAPADOC into multiple batches. A new "Create Labels for this Batch" option has been added to Edit Order Package & Label Data that allows users to print labels for just the orders in the selected batch. Batch Number selection criteria has been added throughout ASN Processing to allow easier order selection when printing and/or selecting orders for ASNs.
09/30/2010 - Translator VAN Maintenance - FTP Support for Delimited File - This option has been modified to allow FTP setup information to be entered for the Delimited File type translator.
08/18/2010 - NEW Extended Utility - Bulk Sales Order Change Utility A new utility has been added to the Extended Utilities option to allow users to change a field on a range of sales orders. Users can select to change one of the following fields: Order Date, Ship Date, Ship Via, FOB, or any sales order header UDF. Users have the ability to select which sales orders to change using the following selection criteria: Sales Order number, PO Number, Ship To Code, Order Date, Ship Date, Customer Number, Salesperson, and all sales order header UDFS.
08/06/2010 - Outbound Document Selection Options - New UDF selection criteria The outbound document selection options have been modified to add associated header UDFs as additional selection criteria.
08/06/2010 - Packing List Printing - Additional Selection Criteria The Packing List Printing option has been modified to add the following additional selection criteria: Customer Number, PO Number, Ship To Code, Ship Date, Ship To Fax, Warehouse, Ship Via, All Sales Order Header UDFs
08/06/2010 - 820 Cash Receipts Creation - NEW consolidated invoice processing The 820 Cash Receipts Setup and Creation options have been modified to add a new "Remittance by Consolidated Invoice" feature. If this feature is selected the creation process will create a line for every invoice associated to the consolidated invoice until the total amount paid is reached. The Discount Used sent for the consolidated invoice will be added as a G/L line to the default charge back account entered.
07/27/2010 - Outbound Document Creation options - NEW blank variables exception All outbound document options have been modified to report an exception if certain variables being used in the map are blank.
07/07/2010 - Outbound Document Mapping/Creations - New Concatenation mapping feature All outbound mapping and creation options have been modified to add a new field concatenation option. Users can concatenate up to 3 fields with the choice of using the current line value, a field from a file, and/or a fixed value.
06/08/2010 - New Label Archiving option
A new Archive Label Files option has been added to MAPADOC options. If this option is selected every label file created from MAPADOC will be archived to the directory entered. The archive file is named with the system date and time, the sales order number range being printed, and the carton counter range being printed.
05/26/2010 - Inbound Mapping & Creation Options - New Insert Value between combined fields These options have been modified to add and process a new map feature to insert a character between fields when using the "Combine with Previous Field" option.
05/20/2010 - Edit Order Package & Label Data - Lot/Serial Processing
This option has been modified to allow for lot/serial number entry if the new "Capture Serial/Lot During Entry" option is selected for the shipment type and the trading partner/customer is setup to create invoices from ASNs. A new distribution button will appear next the item quantity field if the item is setup for lots or serial and will display a screen where lot/serial information can be entered. The lot/serial information will flow to invoices created from ASNs.
5/19/2010 - FTP Support for SPS Commerce Translator/Integration Type
The MAPADOC FTP Send/Receive Options have now been enabled for use with the SPS Commerce translator type.
05/13/2010 - Delimited File support
MAPADOC has been modified to allow integration and creation of delimited files. A new translator type "Delimited File" has been added to the Translator VAN Maintenance option. If this type is selected a new screen is available to enter the setups specific to the inbound and outbound file types. All Mapping options have been modified to add a new Column Number field to be used when integrating/creating delimited files.
5/11/2010 - Label View Label Printing - quotes removed from data
The label printing process has been modified to remove any quotes from the data when using Label View. This corrects labels not printing when quotes existed in data.
05/07/2010 - ASN Creation - Archiving issues
This option has been modified to properly archive outbound asn files according to the archive settings made on the ASN Creation screen.
05/05/2010 - Paperless Office Integration
MAPADOC is now integrated with paperless office. All reports and registers can be setup in paperless office.
04/27/2010 - NEW Extended Utility - Reselect ASN Information for Invoice Creation
A new utility has been added to the Extended Utilities option to allow users to re-select ASN information for invoices from ASN History without having to resubmit and recreate the ASN.
04/26/2010 - Misc Charge Code Cross Reference Redesign
The Misc. Charge Code Cross Reference was re-designed to ease setup. Help text has been added to explain the use of each field. The label, record ids, start positions, and lengths will now auto fill when fields are entered on the main tab.
New Documents and System Wide Features
New - Multiple Translators Support
MAPADOC has been modified to allow multiple translators to be setup and used at the same time.
MAPADOC UDF Support
MAPADOC has been modified to include UDF support for the following entities: Trading Partners (customer, warehouse, vendor, and carrier), Catalog Header, ASN Header, and ASN Order Header. All trading partner UDFs are accessible in the appropriate outbound documents. ASN Order UDFs are also available during label printing (prefixed with EC_UDF).
Inbound 816 Store Listing Processing
MAPADOC has been modified to process inbound 816 Store Listings. This document allows the creation of new ship to codes and cross references (and customers if each store is setup as its own customer), updates to existing ship to codes, and updates to DC related fields.
New Label Matrix support
MAPADOC has been modified to support printing labels using Label Matrix.
MAPADOC Setup/Translator Vans/Inbound Document Setup Options
Inbound Document Processing Screen
A new Inbound Document Processing option has been created to allow users to launch processing for all inbound document types from one screen. This option will display automatically after the Receive Inbound Exception report if the option is selected in MAPADOC Options. The screen will list all inbound documents registered on the system will enable document processing buttons based on what documents are waiting to be processed.
Inbound Document Prompting - All documents added
The Receive Inbound EDI Exception Report has been modified to include processing prompting for all inbound document types.
Inbound 850, 820, 812, 860 Exceptions Report Changes
These inbound exception reports have been modified to add a line to the exception report detailing which document (PO, Check, or Claim No) is being processed. The reports have also been modified to add a "No Exceptions Found" message if the user is validating and there are no exceptions.
Inbound 850 Setup/Sales Order Creation - NEW Ship Date calculation option
The Inbound 850 Setup option has been modified to add a new "Calculate" option in the Default Ship Date field. If this option is selected the user will select the sales order header date field (including UDFs) to calculate the ship date from. During SO Creation it will subtract the number of days entered in the UDF_TRANSIT_DAYS for the ship to assigned to the order from the date field selected in the setup.
Sales Order Creation/Validation - additional exception
These options were modified to add a message to the exception report if the current user does not have permissions to exceed quantity on hand in Sales Order.
Inbound Document Processing - NEW Validation options
All Inbound Document Processing options have been modified to add an option to validate processing (if validation option was not present before). These documents include: 860, 852, 820, 945, 830, 812, and 754. If the option to validate is selected the documents are not actually processed but an exception report is be populated with any issues encountered. After viewing the validation exception report users are prompted to actually process the documents.
810 In: Create PO Invoice - PO Invoice UDF Handling
Inbound 810 Mapping has been modified to add PO Invoice (POI) UDFs. The 810 Create PO Invoice option has been modified to populate the PO Invoice UDF according to the map.
"Check for & Report Duplicate PO #s" option in Sales Order Creation Setup
This option has been modified to add a new "Check for & Report Duplicate PO #s" option. If this option is selected during validation and creation an exception will be reported if the same PO # exists in SO Entry or SO Entry History.
860 In: Purchase Order Change Setup - "Update all orders for POs with changes" now "Update all orders for POs with change (if SDQ not sent).
This option has been modified to allow the "Update all orders for POs with changes (if SDQ not sent)" option to be selected if splitting by SDQ. This will allow processing of both SDQ and non-SDQ change orders without having to switch setups. If this is checked and a change order does not contain SDQ data all sales orders for the customer with the purchase order number will be updated with the changes from the 860.
Inbound 945 Processing - NEW OrderTotalVolume field
This option has been modified to add a new field OrderTotalVolume. This information will flow to the ASN if ASNs are being created or to the UDF_VOLUME field on the invoice if invoices are being created.
945 In: Resolve Warehouse Advice - NEW Lot/Serial Processing
This option has been modified to assign lot/serial information from the warehouse 945 to the invoice being created. Exceptions will be reported if the lot/serial assigned is invalid or does not have sufficient quantity.
Edit Order Package & Label Data, Shipment Types & ASN Processing
ASN Weights from Shipping Data Entry
Various ASN options have been modified to pull weights from shipping Data Entry.
The Package & Label Data Creation process now will assign the order weight with the weight entered in shipping data entry if the calculated weight is zero and the shipment type is setup to use shipping data entry quantities.
ASN Auto Select and ASN Auto Select by Load ID now have a new "Assign ASN Weight from Shipping Data Entry" feature. If this box is checked the weight from Shipping Data Entry will be assigned to the ASN total weight.
ASN Selection order selection will now assign the order weight with the weight entered in shipping data entry if the existing weight is zero.
Create Package & Label Data - Improved Performance
This option has been modified to improve performance when a large amount of ASN history exists.
Edit Order Package & Label Data - New Auto Assign Pallets option
This option has been modified to add a new button "Auto Assign Pallets" to the Pallet Information tab. Upon pressing this button the following information is displayed for each case on the order: 1st Item # in Case, Item Description, Case Qty, and Case ID. Users can enter the desired pallet number for each case and then hit the Create Pallets button. New pallets will be created using the assignment entered on the screen.
Edit Order Package & Label Data - Load ID added to Create ASN screen.
This option has been modified to add the Load ID field to the Create ASN screen.
Create Order Package & Label Data - New prompting
This option has been modified to prompt the user upon closing of the screen to open Edit Order Package & Label Data if orders were selected. If the user answers Yes the Edit Order Package & Label Data option is opened.
ASN Auto Select & ASN Auto Select by Load ID - New prompting
These options have been modified to prompt the user upon closing of the screen to open ASN/Shipment Entry if ASNs were created. If the user answers Yes the ASN/Shipment Selection option is opened.
Shipment Type Maintenance - NEW "Restrict to 1 Item # per Case during Entry" option
This option has been modified to add the above new option. If this option is selected users will be prompted if they try to add a second item number to a case in Edit Order Package & Label Data.
Shipment Type Maintenance - NEW Apparel Packing options
If SWK's Apparel Matrix is installed in conjunction with MAPADOC, two new automatic packing options are now available - Pack 1 Style in Case and Pack 1 Style/Color in Case. If the Pack 1 Style in Case option is selected during package creation each item on the sales order with the same base style number will be placed in 1 case. If the Pack 1 Style/Color in Case option is selected during package creation each item on the sales order with the same base style number and color code will be placed in 1 case.
HL Document Label Lookups - Added Record ID/Start Position/Length
The ASN and 870 Mapping Label Lookups have been modified to include Record IDs, Start Positions, and Lengths for segments/elements. The Lookup will display the segments/elements for the HL level selected for the map line.
Edit Order Package & Label Data - Missing mapped fields warning on Create ASN screen.
This option has been modified to prompt the user with a warning if there are fields on the Create ASN Screen that are mapped but not entered.
ASN Selection - Automatically display Select Orders screen
This option has been modified to automatically display the Select Orders screen after hitting the Next # Button.
Auto Generate Invoices from ASN - Auto prompt for report
This option has been modified to automatically prompt the user to print the auto generate invoices listing if orders were selected for invoicing after hitting the Proceed button.
Volume available on ASNs
The Shipment Type Maintenance option has been modified to add a new option to determine how volume is calculated for each order - either using Package Type Volume or Inventory Volume. The volume will be calculated for each order and also totaled for each ASN. Users can have access to the order volume and ASN volume during ASN Mapping/Creation.
Outbound Documents
Outbound Mapping/Creations - New Duns Number & MAS Company Name variables
Outbound Mapping and Outbound Creation options have two new variables – Duns Number & Company Name. Duns Number pulls the Duns Number from MAPADOC Options and Company Name pulls the Company Name from Company Maintenance.
Outbound Invoice Mapping/Creation - New PRO Number from ASN variable
Outbound Invoice Mapping and Invoice Creation options have a new variable for PRO Number, which pulls the PRO Number from ASN History.
Outbound Document Exception Report Changes
All outbound exception reports have been modified to add descriptions of the documents being processed and to format indenting for better readability. The reports have also been modified to add a "No Exceptions Found" message if the user is validating the creation option and there are no exceptions.
Outbound Document Processing - NEW Validation options
All Outbound Document Processing options have been modified to add an option to validate processing (if validation option was not present before). These documents include: 832, 870, 867, 211, and 753. If the option to validate is selected the documents are not actually created but an exception report is be populated with any issues encountered. After viewing the validation exception report users are prompted to actually create the documents.
Mapping Features
Outbound Mapping - More Descriptive Variable Names
Outbound Mapping now provides more descriptive names for each variable type and will only display the variables relevant to the current document being mapped.
"Remove all occurrences of the following character"
All Mapping option have been modified to add a new "Remove all occurrences of the following character" mapping feature to the pre-processing tab. If this option is selected all occurrences of the character entered will be removed from the data being processed.
Outbound Invoice Mapping - NEW Tot Volume variable
The Outbound Mapping and Outbound Invoice Creation options have been modified to add a new variable total volume. This variable will total up the volume for each item (volume calculated for item by taking the volume assigned to the item and multiplying it by the quantity shipped).
Other
Extended Utilities - Utilities now require selection criteria
The below extended utilities now require selection criteria to be entered to ensure users don’t mistakenly process all transactions:
- Select/Unselect ASNs for Creation - ASN Number criteria required
- Delete Range of Orders from Edit Order Package & Label Data - Sales Order Number criteria required
- Delete Range of Consolidated Invoices - Consolidated Invoice criteria required
- Reset Print Picking Sheet flag for range of SOs - Sales Order Number criteria required
New Delete WH Shipping Information
A new Delete WH Shipping Information option has been added to the period end menu to purge shipping information captured during 940/945 processing.
Master Bill of Lading - Total Volume addition
The Master Bill of Lading Selection option has been modified to add a new Total Volume field. This field will be automatically calculated by totaling the volume from all ASNs selected on the bill of lading.
New UPC - Case Pack Cross Reference Type in outbound/ASN/870 Mapping options
These options have been modified to add a new cross reference type for "UPC - Case Pack" which will return the Case Pack entered in the UPC Code Maintenance for the current line item.
